Room Reservation Request Form

The Kalamazoo Promise Engagement Center

Reservation Request Form
All requests must be made

10 days in advance so that we can determine staff coverage.
Contact Information
Organization name:*
Contact person:*

First NameLast Name
Contact email:*
Contact phone:*
Student Involvement
Will students be involved in this event?

YesNo
If yes, please indicate the type of student(s):

KPS Elementary School StudentsKPS Middle School StudentsKPS High School StudentsPost-Secondary Students
Which schools do these students attend?
Event Details
Event date:*

MonthDayYear
Date
Arrival time (set up):*
Start time of event:*
End time (including clean up):*
Estimated attendance:*
Description of event:*
Rooms
Link to Engagement Center Room Descriptions
Room(s) you would like to reserve:*

1201 Welcome Room (seats 6)1207 Library (seats 6)1208 Den (seats 6)1209 Diversity Innovation Room (seats 50)1210 Living Room (seats 6)1211 Family Room (a quiet space for small children)1216 Janice M Brown EdD Conference Room (seats 13)Promise Event Space
Requested room configuration:

Classroom rows with chairs and tablesClassroom with just chairsClosed RectangleOpen RectanglePods of 4Pods of 6No preference
If requesting more than one room, please indicate how each room will be used:
Technology
Will you require technology resources or support?:

YesNo
Please indicate your technology needs:

ClickShare (Rooms with TV monitors)Projector (Diversity Innovation Room only)Lapel Mic (Diversity Innovation Room only)Handheld Mic (Diversity Innovation Room only)Remote Meeting (Please be advised that you will need to use your own login for Zoom)Chromebooks (For student use)LaptopTechnology Setup Assistance
If your organization has a firewall, it may prevent you from connecting to the ClickShare app. If you need to use one of our laptops to present, please let us know prior to your arrival.

*We recommend having your presentation saved to a flash drive and bringing it with you.
Food and Beverage
Will food be served?

YesNo
What will be served:
If you have identified a caterer, please list it here:
Special Requests
Special requests?
Please indicate if you are working with a Promise team member:
Parking
Will you require parking?

YesNo
Parking Instructions - You are welcome to park in our building’s paid parking ramp which is located on the corner of S Edwards St and E Michigan Ave. As you go down E Michigan Ave, turn left on S Edwards St and make another left to enter the ramp. You may park in any open space, on any level. There are four handicapped parking spots available on the 4th floor. Building access is found through the center stair on each floor marked - Elevator. Our lobby is located on the first floor. The cost is $2.75 for the first two hours, $2.00 per hour after that. Maximum daily rate of $30.
Link to Parking Instructions Video
Statement of Responsibility
As sponsors of this activity, we agree to abide by

The Kalamazoo Promise Engagement Center Use Policy.

Link to Engagement Center Use Policy
Following use of the meeting room, your organization must return
the room to its original condition.
Signature:*

Clear
Date:*

MonthDayYear
If you need additional assistance, please call 269.337.0037 or email Aundria Cunningham, Engagement Center & Event Coordinator, at acunningham@kalamazoopromise.com.
Should be Empty:

The Kalamazoo Promise Engagement Center

Contact Information

Student Involvement

Event Details

Rooms

Technology

Food and Beverage

Special Requests

Parking

Statement of Responsibility